It is important that you send us detailed drawings with your application form. 

These detailed drawings must: 

• show all works occurring within VicTrack land.
  
  
• be as shown in the following sample drawings for:
  
  

- underground services
- overhead services

• be compliant with the Design Requirements and Guidelines and the Overhead Works Guidelines
  
  
• include VicTrack file references, as per the Sample Drawing. Please email services@victrack.com.au with preliminary drawings showing the location of proposed works (GPS coordinates at each end of service crossing if possible) to obtain these references
  
  
• show all existing services within VicTrack land (once confirmed and depthed on-site) in the vicinity of proposed works.

 

Please note the following general requirements:

• All proposed service crossings under rail tracks are to be:
  
  - at least 2m below the tracks
  - encased (VicTrack boundary to boundary) in encasing compliant with the latest version of AS4799.
  
  
• No pits or access points are allowed within VicTrack land.
  
  
• Boring is strongly preferred over trenching through rail tracks.
  
  
• VicTrack land not used for rail operation will be subject to the same conditions and requirements as regions under active rail operation.

After you have prepared your documents you can apply online.

If you have any questions - please contact the Utilities and Services team at services@victrack.com.au

During phase 1 of our process, you will be sent an invoice for $3000 + GST. This fee is non-refundable and must be paid before the completion of Phase 1 before we progress to the next phase. 

Please read the sections below about the different phases of the application process, and possible additional costs.

There are four phases to our process:

Phase 1:  VicTrack internal review
Phase 2:  Independent compliance review (refer to the Compliance Review Guideline for more details)
Phase 3:  Rail or tram operator review
Phase 4:  VicTrack licensing of the asset, followed by arranging site access with rail operator prior to commencing works

During the process, we review your design drawings, consult internally and externally, and prepare, draft and execute any required licences.

The entire process can take from 3 to 12 months to complete depending on the complexity of the project and other land use and operational considerations.

For more information about the process, please refer to the Four Phase Process documentation

For information about proposed decommissioning works, please refer to the Decommissioning Guideline.

Additional costs

During the process, some activities may attract additional fees. For example:

• Phase 2: An independent technical review (to be completed by the applicant)
• Review and site access by the relevant rail transport operator (e.g Metro Trains)
• Project management fees if the volume or complexity of your application requires additional resources. However, we will notify you first.